SSCC By-Laws

1. General

1.1. All competitive and where applicable “social” events will be conducted in accordance with these By-Laws as interpreted by the SSCC Committee.

1.2. CAMS NCR’s: These By-Laws shall be applied in conjunction with CAMS National Competition Rules (NCR‟s) and National Motorkhana Code. In the event of any conflict arising, these By-Laws shall apply.

1.3. ENTRY FEES: Entry fees for all events shall be determined by the Committee or Organising Club.

1.4. ELIGIBLE COMPETITORS: Persons eligible to compete in events organised by the Club shall be financial members of the club or members of other Clubs invited to compete at the event.

1.5. DOUBLE ENTERING: Vehicles and drivers may be entered several times in the one competition provided the organising permit allows and/or at the discretion of the Event Organising Committee. In such cases, each driver shall be liable for each respective entry fee. Second and subsequent entry fees will be determined by the Organising Committee.
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1.6. RISK INSURANCE: The Club shall obtain, where applicable, the licence or authority of the national body recognised by the Commission Sporting International and responsible for the organisation of such competitions and events. The Organising Committee shall be responsible for the organisation and conduct of such competitions or events and shall ensure that the regulations for any such competitions or events laid down and recognised by the responsible national body aforesaid shall be strictly observed and performed. Provided that in such competition the Club shall effect a policy of insurance (where applicable) provided by the Governing Body of Motor Sport aforesaid in the country against claims for damage arising out of the competition, and shall take all reasonable steps to ensure that all members, competitors, spectators and other persons attending or taking part in any such competition do so at their own risk.

1.7. ENTRIES: SSCC will send entry forms and Supplementary Regulations to members registered on the event mailing list and internet forum as soon as they are received by the nominated club person, usually the chairperson for the Sports Committee. Therefore, members wishing to receive entry information must make sure they are registered on SSCC‟s event mailing list or internet forum.
If it is determined that entry forms and Supplementary Regulations were not received by entrants with sufficient time to allow them to be returned to the events‟ administration, the committee may remove the event from the pointscore. All entries must be submitted to the event administration person listed in the Supplementary Regulations promptly, once received (preferably by Fax).

2. CATEGORIES AND CLASSES

2.1. VEHICLE ELIGIBILITY:SSCC will nominate 2 people to act as Eligibility Officers to make determinations about the eligibility of a vehicle for a certain class.

2.2. SPEED EVENTS:Speed events including lap dashes, sprints and hill climbs shall be run in accordance with the classes & categories set down by CAMS and referenced in the annually released CAMS NSW Supersprint Vehicle Type Regulations and/or as specified in the event supplementary regulations.
Points will be scored from the published results produced by the organising club. If the published results (i.e. class or lap time) appear to be incorrect for a vehicle, upon agreement with Entrant/Driver and with the consent of the Sports Committee the mistake can be corrected for pointscoring purposes. An Eligibility Officer may be called upon to make the final decision about class.

2.3. MOTORKHANA:
Vehicles competing in Motorkhana‟s shall be divided into 5 classes;
Rear Wheel Drive Small Wheel Base – Below 2500mm
Rear Wheel Drive Large Wheel Base – Above 2501mm
Front Wheel Drive Small Wheel Base – Below 2500mm
Front Wheel Drive Large Wheel Base – Above 2501mm
All Wheel Drive Vehicles – all sizes of wheel base (this includes all vehicles that are capable of driving through all wheels)
Or as modified by the organizing committee of the event.

2.4. KHANACROSS
Vehicles competing in Khanacross events shall be divided into 3 classes;
Under 2 litre engine capacity
Over 2 litre engine capacity
All Wheel Drive Vehicles (this includes all vehicles that are capable of driving through all wheels)
ECONOMY RUNS: Economy runs shall be run in accordance with categories and classes as determined by the Organising Committee.
CLASS ENTERED IN: Where practical, the class and category a competitor runs in shall remain consistent for each type of event throughout any one pointscore period. If a competitor moves to a higher class, that class will be deemed to be the new class for that competitor for the remainder of the competition year, points scored by the competitor in their original class will not be carried over to their new class. Competitors are not allowed to move back to a lower class once they have moved up a class.

3. TROPHIES

3.1. RECIPIENTS OF: Perpetual Trophies will be awarded to SSCC members according to the point scoring rules contained herein. Trophies/Certificates will be awarded to SSCC members for class/category wins.

3.2. MINIMUM CLASS ENTRIES: Trophies will not be awarded to winners of classes which do not consist of at least three entries from different drivers. Thereafter, trophies will be awarded as follows (providing the entries are from different drivers);
5 in class – 2nd place trophy awarded 7 in class – 3rd place trophy awarded
This does not apply to the awarding of perpetual trophies, which shall be determined by the point-score and the club committee. This clause is also applicable to one class events.

3.3. PRESENTATION OF: Presentation of trophies to SSCC members may be made at the general meeting following the event or at the clubs annual Presentation Night.

4. EVENTS RESULTS

4.1. PUBLISHING OF: Results of all competitive and non- competitive events conducted by the club shall be published (or included) in the Club magazine or the SSCC website. For supersprints held in conjunction with the Combined Clubs Supersprint Series, results will be published on the timing web site (natsoft.com.au) for all to access.

4.2. RECORD OF RESULTS: In addition, a record of all results including individual lap times, etc shall be maintained by the Committee person so designated, this will be the person selected by the clubs‟ committee to be the point scorer for the club.

4.3. Deleted

5. POINTSCORING AND POINTSCORE TROPHIES

5.1. RECIPIENTS: Perpetual Pointscore Trophies donated to the club or decided on by the committee will be contested by financial members of SSCC only. Points will be collated in the following manner, with trophies being presented to those who have complied with these By- Laws:-

5.1.1. CLUB CHAMPION: that member who has accumulated the greatest number of points awarded as a result of Class Position, Road and Navigators events/pointscore. To be eligible to run for club champion a member must officiate at one SSCC event.

5.1.2. CIRCUIT CHAMPIONSHIP: that member who has accumulated the greatest number of points awarded as a result of “Circuit” events during the pointscore period. Circuit events are defined in clause 5.6 „Circuit Events‟.

5.1.3. DRIVER ROAD: that member who has accumulated the greatest number of points awarded as a result of “Road” events during the pointscore period. Road events are defined in “5.7 Road Events”.

5.1.4. CLUBMANSHIP: that member who has the greatest number of points awarded as a result of general meeting attendance, magazine articles, magazine production, introduction of new members, attendance at competition & social events, successfully completing a CAMS officials course and any special points deemed by the Committee. (As per records in the official record book maintained by the person wishing to accumulate points)
Note! If you wish to receive Clubmanship points, it is your responsibility to ensure the official record book is completed and signed.

5.1.5. OFFICIALS: that member who has accumulated the greatest number of points for officiating during the pointscore period.

5.1.6. NAVIGATORS: that member who has accumulated the greatest number of points awarded as a result of “Navigating” during the pointscore period (Supplementary Regulations will have indicated if and when a navigator is required)

5.1.7. LADIES: that female member who accumulates the greatest number of points awarded as a result of Class Position, Road and Navigators events/pointscore.

5.1.8. TEAMS: A team may be made up of a maximum of 3 financial members. The winning team will be that team who amasses the greatest number of points from all events during any one competition year. A person can only be a member of one team during any one competition year.

5.1.9. JUNIOR CHAMPION: that member between the age of 14 years and 18 years who accumulated the greatest number of points in the pointscore period, in the juniors‟ class at the eligible events, as determined by the Committee. A member shall be deemed a “Junior” up to and including the pointscore period where he/she turns 18 years of age.
Note! Juniors who are between the age of 12 years and 14 years are encouraged to compete in eligible events (as determined by CAMS), but are not able to score points. An encouragement trophy may be provided as determined by the Committee.

5.1.10. PRESIDENTS TROPHY: that member who accumulated the greatest number of points in the pointscore period in the events pre-determined by the President prior to the start of the competition year (usually 2 Road, 2 Speed, 2 Social events).

5.1.11. ENCOURAGEMENT AWARD: that member that the President considers warrants recognition and encouragement for the efforts which they have made though-out the competition year and to encourage future involvement in club activities.

5.2. PERIOD OF: Pointscore will finish in time for trophies to be prepared for the annual Presentation Night. The pointscore will be run with-in each calendar year. The pointscore period will start in
January each year (this does not necessarily mean that the first event will be conducted in January).

5.3. EVENTS FOR: Events for which the pointscore will be contested will be published in the Club Calendar and / or monthly in the Club Magazine with at least one months notice prior to the event.

5.4. RECORD OF: A record of all points awarded, cumulative individual and team scores shall be maintained by the Committee person so designated. Progressive point-scores will be published on the club website and in the Club Magazine.

5.5. SCALE OF: Points will be awarded as follows:-

5.5.1. Class

5.6. CIRCUIT EVENTS: Circuit events shall be defined as: Lap Dashes, Sprints, Supersprints, Hill Climbs, Dirt Circuit Lap Dashes and Sprints, and any other events deemed by the Committee. Circuit event points will be awarded in the area of “Class/Category‟ results only.

5.6.1. CLASS/CATEGORY: This pointscore will be run in accordance with the vehicle classes and categories set down by CAMS and referenced in the annually released CAMS NSW Supersprint Vehicle Type Regulations and/or as specified in the event supplementary regulations. The Class/Category points will be included in the Circuit and Club Championship pointscore.

5.6.2. Deleted

5.7. ROAD EVENTS: Road events shall be defined as all events other than circuit events and shall include Social Trials, Rallies, Economy Runs, Motorkhanas, Khanacross and any other events deemed by the Committee.

5.8. INVITED CLUBS/EVENTS: In the case of invited clubs, points shall be awarded to those club members who would otherwise fill the placing if non-members placing were ignored. In the case of being invited to events, categories, classes and placing as published by the inviting club in the results shall be used to determine placing for pointscoring purposes.

5.9. OFFICIALS: To qualify for officials points, all officials must be in attendance at the event. Officials‟ attendance must be recorded on the officials‟ sign-on form which will be counter signed by the Clerk of Course/Event Director for verification of duties. In the case of a member performing more than one official‟s function, only one function shall be awarded points.

5.9.1. Officials‟ points will be awarded at the discretion of the Clerk of Course/Event Director. An official must nominate himself/herself prior to the event by:
1. Contacting the Clerk of Course/Event Director, and/or 2. Completing the officials sign-on form prior to officiating.

5.9.2. Officials points will be awarded to all officials, subject to the conditions in clause 5.9

5.9.3. A member can score officials points at events run by other clubs, if they are a round of our pointscore by following the rules in this clause. An attendance note signed by the Clerk of Course/Event Director confirming officials activities needs to be forwarded to SSCC point scoring person for points to be awarded. By entering their name in the officials record book.

5.9.4. Competitor‟s who choose to officiate at events that they are competing at will score officials points according to clause 5.9. They will also be awarded the appropriate points from the relevant competition pointscore for which they are competing.

5.9.5. Competitors who choose to be an official at any SSCC Circuit event and don‟t compete, will be awarded officials points according to clause 5.9 and will also be awarded maximum class position points that will go towards the club championship pointscore only.

5.9.6. Competitors who choose to be an official at any SSCC Road event and don‟t compete, will be awarded officials points according to clause 5.9 and will also be awarded maximum class position points that will go towards the club championship pointscore only.

5.10. DRIVER’S ENTERED TWICE: Only one entry per driver at an event shall be eligible to score points. The driver/entrant must nominate which entry is to score points prior to the commencement of the event. The driver/entrant must inform the club pointscore person prior to the event in writing or no points will be scored for either entry. The other entries shall be ignored for the purposes of point scoring for this member and all other members.

5.11. DUAL ENTRIES: A vehicle may be entered by one or more drivers in any given pointscore event but the vehicle may only be entered in one category or class for that particular event. The driver/entrant must nominate such entry on the respective entry form prior to the commencement of the event. The other entries shall be ignored for the purposes of pointscoring for this member and all other members.

5.12. TIE BREAK: In the event of equal points being achieved against a pointscore trophy by two or more members, the following method of determination will apply (if applicable): – that member who has recorded the most number of outright wins during the pointscore period will be declared the winner. In the case of an equal number of outright wins, that member who had accumulated the most number of points against the trophy in question immediately prior to the tie shall be declared the winner. In the case of an equal number of outright wins and the members accumulating equal number of points against the trophy in question immediately prior to the tie, that member who has recorded the most amount of points in the Clubmanship pointscore shall be declared the winner.

5.13. NAVIGATORS: Where events Supplementary Regulations require a navigator, points will be awarded in accordance with By-Law 5.5. Such points will count towards Driver Road, Club Champion, Teams and Navigator Trophies.

5.14. ONE CLASS EVENTS: Where we run a one class event, the points will be scored in accordance with clauses 3.2 & 5.5.


RMS ‘CONDITIONAL VEHICLE SCHEME – MODIFIED’ (CVS)
RULES FOR MEMBERS
Southern Sporting Car Club Inc.

INTRODUCTION
1.The Southern Sporting Car Club Inc. (herein known as ‘the Club’) is approved by the Roads & Maritime Services (RMS) to participate in this scheme.
2. These Rules for Members (“the rules”) are to be read in conjunction with the RMS Rules for Conditional Vehicle Scheme – Modified (CVS).
3. Members applying for CVS plates shall obtain a copy of the rules prior to issue. The member shall read, sign and forward one copy of the rules to the Club Plate Registrar indicating that they fully understand their responsibilities and they agree to abide by the rules of the Club as well as the Conditional Vehicle Scheme – Modified (CVS). The member should retain a copy of the rules for their own use and reference.
4. The purpose of conditional registration is to allow modified vehicles to obtain conditional registration and to allow members to use these vehicles in conjunction with the Club endorsed events.
5. These rules may be amended by the Executive Committee (herein known as the Committee) from time to time as required. The Committee is the final arbitrator of these rules.
6. These rules will apply to all vehicle registrations under the Club’s CVS scheme where the period of registration commences from or after the date of this document.
BACKGROUND

7. The RMS will register classic vehicles under the CVS, which provides the vehicle with limited access to the road network and Compulsory Third Party (CTP) insurance cover. At present, historic vehicles registered under this scheme are exempt from the payment of stamp duty, motor vehicle tax and national charges.
8. In 2015 the RMS commenced a two year trial, which was extended for another two years from 1 October 2017, allowing vehicles on CVS registration to drive their vehicles on any 60 days during the year of registration of their vehicle. (Herein referred to as the “Trial”).
9. SSCC Inc. is a participating Club for this Trial and has been registered with the RMS accordingly.
10. The ACMC are the authorised entity for administering the scheme with the RMS.
11. The Club is incorporated under the NSW Incorporated Association laws administered by the Department of Fair Trading which affords protection for the Committee of the Club and its members. The Club has Public Liability Insurance cover.

ELIGIBILITY
12. The RMS requires the member to be a NSW resident.
13. The member must be a financial member of the Club and must remain financial for the registration to be valid.
14. The vehicle must be at least thirty (30) years old at the time of application for CVS plates.
Applicants should be aware of the RMS Vehicle Standards Information Sheet No. 6 – Light Vehicle Modifications, which is intended to help vehicle owners and modifiers determine what modifications require certification (engineer’s certificate). CVS is not to be used to circumvent these requirements. A blue slip will be required when the vehicle is first registered on the CVS scheme.

REQUIREMENTS
15.The member will apply in writing to the Club Registrar each year, at least one month prior to the registration renewal date, for issue of a RMS Historic Vehicle Declaration (herein known as Form 1835) to allow for renewal for the following year. If the vehicle has been altered since the last renewal date, acceptable supporting documentation must be provided to the Committee for consideration for eligibility. The Club’s CVS Application Form is available from the Club Registrar or for download from the Club website.
16. The member must attend a minimum of three (3) Club endorsed events each year and have their log book signed by a member of the Committee or their delegate in attendance.
17. Form 1835 shall be completed and must have the bottom right corner completed by the Club Registrar and must also have the Club’s stamp in that corner.
18. The signed Form 1835 with the appropriate road worthiness certificate must be presented to the RMS by the member within the time frame as required by the RMS to be valid.
19. The vehicle shall display CVS plates and label at all times. Name bars may also be affixed providing it does not obscure number plates.
20. When issued, the RMS Certificate of Approved Operations (Purple Form) shall be kept in the vehicle at all times.
VEHICLE ROADWORTHINESS
21. The member is required to obtain a Safety Inspection Report (pink slip) for the vehicle from an RMS approved authorised inspection station. The Club does not issue inspection certificates. The first time the vehicle is placed on CVS registration a blue slip is required.

CONDITIONS OF VEHICLE USE
22. Unauthorised use of vehicles under the CVS may result in the vehicle being regarded as an unregistered vehicle by the RMS which could jeopardise insurance cover or leave the driver liable to incur charges or financial penalty by law enforcement authorities.
23. A log recording all vehicle movements must be maintained and must be made available for inspection upon request by a club committee member or delegate. Log books are available from bookstores or newsagents. If the member is taking part in the Trial they will need to obtain a log book from the RMS at the time they advise RMS that they wish to “opt in” to the trial. This log book is to be maintained in addition to the normal Club events log book.
24. Vehicles on CVS registration undertaking the trial are able to use their vehicles at their discretion for 60 days in a calendar year, with this year starting and finishing at the time of registration.
25. Members in the trial will need to complete the log book entry for each day of usage and one line represents one day but can incorporate multiple trips.
RMS ‘CONDITIONAL VEHICLE SCHEME – MODIFIED’ (CVS)

RULES FOR MEMBERS
26. Vehicles may be used on a road or road related areas for: 27. Events listed under ‘coming events’ in the Club magazine, or ‘coming events’ on the Club website, or notified via official correspondence from the Committee.
28. Attendance at Club, Council of Motor Clubs, Committee or Sub Committee meetings and or activities. Attendance at secondary club’s activities, where the other club has been recorded on Form 1835 and MOCA advised of membership of that club.
29. Any trip for repair, servicing or inspection of the vehicle for registration within a reasonable distance of the place where the vehicle is usually garaged.
27. Proof of the above shall be made available to the relevant authorities where or when required.
28. Members wishing to use their vehicle for the carriage of persons to or from a wedding or reception shall be aware of their legal obligation under the “Passenger Transport Act 1990” (as amended) with the Taxi & Hire Car Bureau of the Ministry of Transport or other relevant authority.
29. Members who are not involved in the trial wishing to use the vehicle for non-Club or other club events not covered by these conditions must obtain approval from the Club Registrar prior to the event. Any such use must fall within the conditions of use set out in these rules.

DEFINITIONS
35. Reasonable Distance as set out in rules adopted by Council of Motor Clubs and RMS:
36. Can be variable depending on city or country location.
37. Can vary depending upon where the vehicle is stored or garaged.
GENERAL
36. CVS plates are not transferable on disposal of the vehicle. Registration plates shall be returned to the RMS and the Club Registrar shall be immediately notified.
37. Remuneration, other than a petrol allowance, shall not be accepted where the vehicle is used for any non-Club event.
38. Appropriate proof of reason for movements should be kept in the vehicle, e.g. Club magazine, log book.
39. NSW RMS rules allow a vehicle to be operated temporarily outside of the State for a limited period as determined by the RMS. Longer periods require written RMS approval. Regardless, members should check RMS and with other state or territory registration authorities that a vehicle registered under CRS-H conditions may operate within the other state or territory and also the rules that apply to the use of the vehicle whilst in the other state or territory.

40. Where the member belongs to more than one RMS recognised club, the details of the other club(s) may be entered under the Special Conditions on RMS Form 1835. These details are to be provided to the Club Registrar via the Club’s Application Form for CVS.
41. The Club Plate Registrar reserves the right to refuse registration or renewal of registration at the their discretion if the vehicle is deemed to be ineligible for CVS registration, or the member has failed to comply with any aspect of these rules.
RMS ‘CONDITIONAL VEHICLE SCHEME – MODIFIED’ (CVS)
APPLYING FOR CVS REGISTRATION
First registration:
Complete the CVS Application form
Read and sign copy of the Rules,
Send both these documents to the Club Plate Registrar (scanned or email version is preferred)
Send all documents and payment to the ACMC
Advise the ACMC & SSCC club plate registrar of the registration number
Each year thereafter:
Complete the SSCC CVS Application.
Forward this with Log Book entries for previous 12 months to the Club Plate Registrar
(scanned or email is preferred)
Check the rules for updates and changes.
Send all documents and payment to the ACMC
I confirm that I have read, understood and will comply with the Rules as provided.
Signature______________________________________
Name:
Date:
Rules current as at 3rd October 2017


RMS ‘HISTORICAL VEHICLE SCHEME’ (HVS) – previously CRS-H
RULES FOR MEMBERS
Southern Sporting Car Club Inc.

INTRODUCTION
1. The Southern Sporting Car Club Inc. (herein known as ‘the Club’) is approved by the Roads & Maritime Services (RMS) to participate in this scheme.
2. These Rules for Members (“the rules”) are to be read in conjunction with the RMS Rules for
Conditional Registration Scheme – Historic (HVS). (Formerly CRS-H)
3. Members applying for HVS plates shall obtain a copy of the rules prior to issue. The member shall read, sign and forward one copy of the rules to the Club Plate Registrar indicating that they fully understand their responsibilities and they agree to abide by the rules of the Club as well as the Historic Vehicle Scheme – HVS. The member should retain a copy of the rules for their own use and reference.
4. The purpose of conditional registration is to preserve these vehicles as a representation of their time and place in history and to allow members to use these vehicles in conjunction with the Club endorsed events.
5. These rules may be amended by the Executive Committee (herein known as the Committee) from time to time as required. The Committee is the final arbitrator of these rules.
21 of 29

6. These rules will apply to all vehicle registrations under the Club’s HVS scheme where the period of registration commences from or after the date of this document.

BACKGROUND
7. The RMS will register historic vehicles under the HVS, which provides the vehicle with limited access to the road network and Compulsory Third Party (CTP) insurance cover. At present, historic vehicles registered under this scheme are exempt from the payment of stamp duty, motor vehicle tax and national charges.
8. In 2015 the RMS commenced a two year trial, which was extended for another two years from 1st October 2017, allowing vehicles on CVS registration to drive their vehicles on any 60 days during the year of registration of their vehicle. (Herein referred to as the “Trial”).
9. SSCC is a participating Club for this Trial and have been registered with the RMS accordingly.
10. The Club is incorporated under the NSW Incorporated Association laws administered by the Department of Fair Trading which affords protection for the Committee of the Club and its members. The Club has Public Liability Insurance cover.

ELIGIBILITY
11. The RMS requires the member to be a NSW resident.
12. The member must be a financial member of the Club and must remain financial for the registration to be valid.
13. The vehicle must be at least thirty (30) years old at the time of application for HVS plates. The vehicle must be as close to original condition as possible with no alterations except for safety features such as seat belts, period accessories or period improvements.
REQUIREMENTS
14. A list of all alterations, accessories or improvements added after production of the vehicle must be provided to the Committee for consideration for eligibility. The Committee may require documented evidence that the accessories or improvements were available within the period. Applicants should be aware of the RMS Vehicle Standards Information Sheet No. 6 – Light Vehicle Modifications. HVS is not to be used to circumvent these requirements.
15.The member will apply in writing to the Club Registrar each year, at least one month prior to the registration renewal date, for issue of a RMS Historic Vehicle Declaration (herein known as Form 1259) to allow for renewal for the following year. If the vehicle has been altered since the last renewal date, acceptable supporting documentation must be provided to the Committee for consideration for eligibility. The Club’s HVS Application Form is available from the Club Registrar or for download from the Club website.

16. Photographs of the vehicle showing front and rear 3⁄4 views as well as engine bay and interior, to allow identification, shall be supplied by the member.
17. The member must attend a minimum of three (3) Club endorsed events each year and have their log book signed by a member of the Committee or their delegate in attendance.
18. RMS Form 1259 shall be completed and must have the bottom right corner completed by the Club Registrar and must also have the Club’s stamp in that corner.
19. The signed RMS Form 1259 with the appropriate road worthiness certificate must be presented to the RMS by the member within the time frame as required by the RMS to be valid.
20. The vehicle shall display HVS plates and label at all times. Name bars may also be affixed providing it does not obscure number plates.
21. When issued, the RMS Certificate of Approved Operations (Purple Form) shall be kept in the vehicle at all times.
VEHICLE ROADWORTHINESS
22. The member is required to obtain a Safety Inspection Report (pink slip) for the vehicle from an RMS approved authorised inspection station. The Club does not issue inspectioncertificates.

CONDITIONS OF VEHICLE USE
23. Unauthorised use of vehicles under the HVS may result in the vehicle being regarded as an unregistered vehicle by the RMS which could jeopardise insurance cover or leave the driver liable to incur charges or financial penalty by law enforcement authorities.
24. A log recording all vehicle movements must be maintained and must be made available for inspection upon request by a club committee member or delegate. Log books are available from bookstores or newsagents. If the member is taking part in the Trial they will need to obtain a log book from the RMS at the time they advise RMS that they wish to “opt in” to the trial. This log book is to be maintained in addition to the normal Club events log book.
25. Vehicles on HVS registration undertaking the trial are able to use their vehicles at their discretion for 60 days in a calendar year, with this year starting and finishing at the time of registration.
26. Members in the trial will need to complete the log book entry for each day of usage and one line represents one day but can incorporate multiple trips.
27. For those members who are not involved in the trial, Vehicles may be used on a road or road related areas for:
28. Events listed under ‘coming events’ in the Club magazine, or ‘coming events’ on the Club website, or notified via official correspondence from the Committee.
29. Attendance at Club, Council of Motor Clubs, Committee or Sub Committee meetings and or activities. Attendance at secondary club’s activities, where the other club has been recorded on RMS Form 1259 and SSCC advised of membership of that club.
30. Any trip for repair, servicing or inspection of the vehicle for registration within a reasonable distance of the place where the vehicle is usually garaged.
28. All other trips require notification in writing, to the Club Registrar, at least 24 hours in advance and upon approval shall be recorded in the Club Register. In writing can include by way of SMS, email or written communication.
29. Proof of the above shall be made available to the relevant authorities where or when required.
30. Members who are not involved in the trial may use their vehicle within reasonable distance from place of garaging for refuelling, inspection etc. prior to a Club event. Where the vehicle is garaged at premises other than the owner’s residence, then it is acceptable that the vehicle be driven to and stored at the owner’s residence prior to, and after, an event.
31. Members wishing to use their vehicle for the carriage of persons to or from a wedding or reception shall be aware of their legal obligation under the “Passenger Transport Act 1990” (as amended) with the Taxi & Hire Car Bureau of the Ministry of Transport or other relevant authority.
32. Members who are not involved in the trial wishing to use the vehicle for non-Club or other club events not covered by these conditions must obtain approval from the Club Registrar prior to the event. Any such use must fall within the conditions of use set out in these rules.
33. Vehicles of members who are not involved in the trial that are taken interstate must have the journey recorded in the Club Register and an itinerary must be provided to the Club Registrar. Members should also take note of Clause 35
DEFINITIONS
35. Reasonable Distance as set out in rules adopted by Council of Motor Clubs and RMS:
36. Can be variable depending on city or country location.
37. Can vary depending upon where the vehicle is stored or garaged.
GENERAL
36. HVS plates are not transferable on disposal of the vehicle. Registration plates shall be returned to the RMS and the Club Registrar shall be immediately notified.
37. Remuneration, other than a petrol allowance, shall not be accepted where the vehicle is used for any non-Club event.
38. Appropriate proof of reason for movements should be kept in the vehicle, e.g. Club magazine, log book.
39. NSW RMS rules allow a vehicle to be operated temporarily outside of the State for a limited period as determined by the RMS. Longer periods require written RMS approval. Regardless, members should check RMS and with other state or territory registration authorities that a vehicle registered under HVS conditions may operate within the other state or territory and also the rules that apply to the use of the vehicle whilst in the other state or territory.
40. Where the member belongs to more than one RMS recognised club, the details of the other club(s) may be entered under the Special Conditions on RMS Form 1259. These details are to be provided to the Club Registrar via the Club’s Application Form for HVS.
41. The Club Plate Registrar reserves the right to refuse registration or renewal of registration at the their discretion if the vehicle is deemed to be ineligible for HVS registration, or the member has failed to comply with any aspect of these rules.